Procurement Communications Reporting

The Procurement Policy Board operates a searchable database of procurement communications pursuant to 30 ILCS 500/50-39 and the Rules promulgated by the Executive Ethics Commission.

As required by State statute, the database contains the date and time of the communication; the identity of each person from whom the written or oral communication was received, the individual or entity represented by that person, and any action the person requested or recommended; the identity and job title of the person to whom each communication was made; if a response is made, the identity and job title of the person making each response; a detailed summary of the points made by each person involved in the communication; the duration of the communication; the location or locations of all persons involved in the communication and, if the communication occurred by telephone, the telephone numbers for the callers and recipients of the communication; and any other pertinent information.

Additionally, when an oral communication made by a person required to register under the Lobbyist Registration Act is received by a State employee that is covered under the reporting requirement, all individuals who initiate or participate in the oral communication shall submit a written report to that State employee that memorializes the communication and includes, but is not limited to, the items listed above.

• Executive Ethics Commission Rules
• State Employees - Report a Communication - Restricted to State Agency and University Employees Only - Note to State employees - if you do not already have an Illinois.gov ID, you will be required to create one. This includes most University, Illinois State Police, and Department of Corrections employees.
• General Public - View Communications Reports Disclaimer: Communications reports found on the Procurement Policy Board website appear as required by statute. The communications may contain information or opinions that are not that of the Procurement Policy Board. Communication reports should not be construed as statements of fact or policy that have been adopted by the Procurement Policy Board.
• Illinois Power Agency Communications Reports

For questions regarding procurement communications reports submitted by State employees, contact the State employee who reported the communication.

For questions regarding Log-in/ID and Password difficulties, please call the DoIT Help Desk directly at: 217-524-3648 or 312-814-3648.

For questions on reporting requirements, you should contact your agency or university Ethics Officer. The list of Agency/University Ethics Officers is available here: OEIG Ethics Officer List

For questions regarding the Executive Ethics Commission Rules, please call the EEC at 217-558-1393. Illinois Relay (for deaf and hard of hearing persons) 1-800-526-0844

For questions regarding the usage of the communications database system, contact the Procurement Call Center at 866-455-2897. State Employees: Please do not call the Procurement Call Center with questions regarding Log-in/ID and Password issues or reporting requirements.

• STATE AGENCY AND UNIVERSITY EMPLOYEES TRAINING TUTORIALS

30 ILCS 500/Sec. 50‑39. Procurement communications reporting requirement.

1. Any written or oral communication received by a State employee that imparts or requests material information or makes a material argument regarding potential action concerning a procurement matter, including, but not limited to, an application, a contract, or a project, shall be reported to the Procurement Policy Board, and with respect to the Illinois Power Agency, by the initiator of the communication, and may be reported also by the recipient. Any person communicating orally, in writing, electronically, or otherwise with the Director or any person employed by, or associated with, the Illinois Power Agency to impart, solicit, or transfer any information related to the content of any power procurement plan, the manner of conducting any power procurement process, the procurement of any power supply or the method or structure of contracting with power suppliers must disclose to the procurement Policy Board the full nature, content, and extent of any such communication in writing by submitting a report with the following information:
   1. The names of any party to the communication.
   2. The date on which the communication occurred.
   3. The time at which the communication occurred.
   4. The duration of the communication.
   5. The method (written, oral, etc.) of the communication.
   6. A summary of the substantive content of the communication.
      These communications do not include the following: (i) statements by a person publicly made in a public forum; (ii) statements regarding matters of procedure and practice, such as format, the number of copies required, the manner of filing, and the status of a matter; and (iii) statements made by a State employee of the agency to the agency head or other employees of that agency or to the employees of the Executive Ethics Commission. The provisions of this Section shall not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.The names of any party to the communication
2. The report required by subsection (a) shall be submitted monthly and include at least the following: (i) the date and time of each communication; (ii) the identity of each person from whom the written or oral communication was received, the individual or entity represented by that person, and any action the person requested or recommended; (iii) the identity and job title of the person to whom each communication was made; (iv) if a response is made, the identity and job title of the person making each response; (v) a detailed summary of the points made by each person involved in the communication; (vi) the duration of the communication; (vii) the location or locations of all persons involved in the communication and, if the communication occurred by telephone, the telephone numbers for the callers and recipients of the communication; and (viii) any other pertinent information.
3. Additionally, when an oral communication made by a person required to register under the Lobbyist Registration Act is received by a State employee that is covered under this Section, all individuals who initiate or participate in the oral communication shall submit a written report to that State employee that memorializes the communication and includes, but is not limited to, the items listed in subsection (b).
4. The Procurement Policy Board shall make each report submitted pursuant to this Section available on its website within 7 days after its receipt of the report. The Procurement Policy Board may promulgate rules to ensure compliance with this Section.
5. The reporting requirements shall also be conveyed through ethics training under the State Officials and Employees Ethics Act. An employee who knowingly and intentionally violates this Section shall be subject to suspension or discharge. The Executive Ethics Commission shall promulgate rules, including emergency rules, to implement this Section.
6. This Section becomes operative on January 1, 2011.